For Speakers/Moderators

Moderators
Moderators play an important role in the conference, as they support concurrent sessions by introducing presenters, facilitating discussion as needed, keeping an eye on time for the presenters, and encouraging attendee feedback via the conference mobile app.

• In advance:      
• Connect with presenters to gain bios and to learn more about the session
• Remind presenters to bring slides on flash drive (see slide submission notes below)
• On-site:
• Introduce session presenters
• Facilitate discussion as needed
• Invite attendee feedback via conference app
• Remind OP presenters to use microphones to ensure quality sound
• Keep an eye on time for the presenters
• At the end, invite attendees to continue the conversation on CORe!

Speaker Check-in
Please check-in for the Annual Conference at the Speaker Table in the Grand Ballroom Pre-function area (adjacent to the Event Registration Table on the ballroom level), which will open each morning at 8:00 a.m. There you’ll meet Carla Morgan, UPCEA Program Assistant Extraordinaire, who will have speaker badges and printed event programs, as well as assist you in uploading your presentation slides for the event app and for ease in setting up your materials in your assigned presentation room.

Slides
If you will utilize slides, please use the template, as it has the appropriate scale of 16:9, which will correspond to the screens installed in each space.  (If you have already constructed slides using a 4:3 ratio, our staff can assist you in converting to the appropriate scale or you may convert your slides: via the top menu bar “Design,” select “Slide Size” and then select “16:9”).  Note: if you’ll not utilize slides, please alert Carla and we’ll instead have a welcome slide in the room noting presenter/moderator names and session title.

Please note: slides are needed by 9:00 a.m. the day of your presentation.

Slide Submission
Please name your slide's resulting files with the following convention: "[Name of Your Session in Program] - [Last Names of Presenters]". Slides may be submitted in any of these modes:

• On-site at the Speaker Table using a flash drive 
• In advance by emailing Carla

Audio-Visual Equipment
Each concurrent session room will include:

• In-room laptop (see slide submission notes below)
• LCD projector and screen
• A podium microphone, two table microphones, one wireless lavaliere microphone, and one wired Q&A microphone (essential for sessions captured as part of the Online Pass; moderators are encouraged to direct attendees to the microphone during Q&A)

Handouts
Speakers are welcome to bring printed copies or handouts as desired. For planning purposes, concurrent sessions may have up to 100 attendees present. 

Annual Conference App
Be sure to download the event app to connect with attendees and exhibitors, to have the most up to date schedule and alerts, to give feedback about sessions you attend, and to view presentation materials.

Online Pass
In partnership with Sonic Foundry, UPCEA will provide an “Online Pass,” which includes audio capture of all concurrent sessions and audio + video capture of all general sessions, providing on-demand viewing for an entire institution for one fee. Speakers and moderators are invited to click here to review best practices as suggested by Sonic Foundry.

Twitter
Speakers are invited to share news of their upcoming presentations on Twitter or to connect with Annual Conference attendees on-site via the event app with the event hashtag: #UPCEA100.

Slide Presentations, Materials on CORe:
After the conference, slide presentations will be posted to the Open Forum library in CORe.

Questions?
Please reach out to Carla Morgan with questions.

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