The 2025 Summit for Online Leadership and Administration (SOLAR) Conference is being held at the Hilton Portland Downtown from July 22-24, 2025.
Need a justification letter for your manager or organization on why you should attend? Download a template here.
Early Registration Fee (by April 15) [Speaker Deadline] |
Registration Fee |
Late Registration Fee (after June 24) |
On Site Registration Fee |
|
UPCEA Member |
$945 |
$1045 |
$1145 |
$1245 |
Institutional Non-member |
$1345 |
$1445 |
$1545 |
$1645 |
Corporate Non-member |
$2200 |
$2200 |
$2200 |
$2200 |
Optional Add-On Book Purchase
During the registration process you will have the opportunity to purchase a copy of The Chief Online Learning Officers' Guidebook: A Framework for Strategy and Practice in Higher Education (Widmer & Cavanagh, 2025) that you will be able to pick up at the conference in Portland. This essential resource offers practical insights and strategies for leaders navigating the evolving landscape of online learning. Please note that all Chief Online Learning Officers (COLOs) attending the COLO Convening will receive a complimentary copy of the book.
Registration & Fees
To attend the 2025 SOLAR and take advantage of the Early Registration Fee, you must fill out the online registration form and pay the registration fee by April 15, 2025. The Regular Registration Fee will apply beginning April 16, 2025 and ending June 24, 2025. To attend the 2025 SOLA and take advantage of the Regular Registration Fee, you must fill out the online registration form and pay the registration fee by June 24, 2025. The Late Registration Fee will apply beginning June 25, 2025. Payment for the full amount of the Late Registration Fee must be made by July 21, 2025. The On-Site Registration Fee will apply as of the first day of the conference (July 22, 2025).
UPCEA reserves the right to cancel registrations that go unpaid prior to the conference, and charge the corresponding cancellation fee. Access to the conference will not be granted until full payment is received.
Need an invoice in order to pay by check? Please fill out this form for assistance. (Available until June 24, 2025 for UPCEA Members Only)
Refunds
All registration cancellation and refund requests must be made in writing. Full refunds will be granted for cancellations received by April 15, 2025. A refund of the conference fee, minus a $250 cancellation fee, will be given for cancellations received between April 16 – June 24, 2025. No refunds or credits will be granted for cancellations after June 24, 2025. Please submit all requests to info@upcea.edu. Anyone who is registered but cannot attend may send a substitute from the same organization. Refunds will not be given for no-shows. Please note that all cancellation fees apply even if initial invoice has yet to be paid.
Conference Photo Policy
Registrants of the 2025 SOLAR agree to allow UPCEA and its official photographer to photograph them in the context of the conference. Footage captured by the official photographer may be used in future print and electronic promotional and archival materials. For questions or concerns, please call 202.659.3130 or email info@upcea.edu.
Affiliated Events Policy
The association has gone to great lengths and expense to negotiate and contract for a reduced room rate at conference hotels. That rate is based upon the projected attendance at the meeting. If corporate member and nonmember attendees elect to stay at other hotels, it subjects the association to attrition penalties that can cause significant financial loss to the association. We count on our corporate community to support the association, and one of the ways to do that is to honor our efforts to secure a sufficiently large room block at a reduced rate at a first class hotel/conference venue.
For these reasons, corporate member and nonmember attendees are prohibited from holding any meetings (briefings, seminars, etc.) within a 25-mile radius, targeting professional, continuing, and online leaders in higher education during the scheduled hours of UPCEA events unless otherwise negotiated and scheduled with and by UPCEA. Any such meeting occurring within 36 hours before or after the UPCEA conference must be coordinated with UPCEA and, space permitting, be held at the conference hotel. This policy helps ensure that the association’s contracted obligations to the hotel for guest rooms and food and beverage minimums are met, which is essential for the financial health of the association and its members. If UPCEA cannot find space for the corporate member or nonmember attendee’s event at the contracted hotel, we will work to help find alternative space. In no circumstances, however, is it permissible for a corporate member or nonmember attendee to contract a separate hotel block, either at the conference hotel or elsewhere.
UPCEA reserves the right to prohibit corporate member and nonmember attendees who violate this policy from exhibiting or participating at UPCEA events.
If you encounter any errors or need assistance with your registration, please contact us at 202-659-3130 or info@upcea.edu.
Media Registration for UPCEA Conferences
Qualified members of the media are encouraged to register for complimentary press passes to UPCEA events. Every press pass application is evaluated independently for each event, regardless of prior event attendance. Press credentials are not transferable. Read more.