UPCEA SUPER 2018: Mid-Atlantic & South Regional Conference - Registration

*Qualifying groups must have a minimum of 4 individuals to receive the discount. The discount will apply to subsequent registrants. Please call the UPCEA Washington Office at 202-659-3130 to receive a promotional code. This discount does not apply to corporate UPCEA members or non-members.

Registration & Fees
Your registration will not be complete until you have both completed the registration form and paid. To attend the SUPER 2018: UPCEA Mid-Atlantic & South Regional Conference and take advantage of the Early Registration Fee, you must fill out the online registration form and pay the registration fee by August 22, 2018.The Regular Registration Fee will apply beginning August 23, 2018 and ending September 10, 2018. To attend the 2018 UPCEA West Region Conference and take advantage of the Regular Registration Fee, you must fill out the online registration form and pay the registration fee by September 10, 2018. The Late Registration Fee will apply beginning September 11, 2018. Payment for the full amount of the Late Registration Fee must be made by September 30, 2018.  The On Site Registration Fee will apply as of the first day of the conference (October 1, 2018). 

Refunds
All registration cancellation and refund requests must be made in writing.  Full refunds will be granted for cancellations received by August 20, 2018.  A refund of the conference fee, minus a $75 administrative fee, will be given for cancellations received between August 21 – September 10, 2018.  No refunds or credits will be granted for cancellations after September 10, 2018. Please submit all requests to Jacqueline Romero atjromero@upcea.edu. Anyone who is registered but cannot attend may send a substitute from the same organization. Refunds will not be given for no-shows.

Conference Photo Policy
Registrants of the SUPER 2018: UPCEA Mid-Atlantic & South Regional Conference agree to allow UPCEA and its official photographer to photograph them in the context of the conference. Footage captured by the official photographer may be used in future print and electronic promotional and archival materials. For questions or concerns, please call 202.659.3130 or email info@upcea.edu.

Registration Information for Award Recipients

• Recipients: Award recipients* are welcomed to register at the member rate. Reducing or waiving registration fees for recipients is not permissible. *Recipients of a “Student Award” will continue to be offered gratis registration. 
• Non-attendee Guests: If an award is presented during a meal hosted at a conference, guests of the recipient (family, etc.,) may attend for a modest fee of $50.00 pp to offset the costs involved.
• Videos: As for all recipients, short acceptance videos are most welcomed regardless of capacity to attend a corresponding event. Such videos are appreciated by membership, are often played during the conference, and will most definitely be utilized throughout the year by the recipient’s organization and UPCEA.

For more information or questions, please contact Jacqueline Romero (jromero@upcea.edu).

Affiliated Events Policy
The association has gone to great lengths and expense to negotiate and contract for a reduced room rate at conference hotels. That rate is based upon the projected attendance at the meeting. If corporate member and nonmember attendees elect to stay at other hotels, it subjects the association to attrition penalties that can cause significant financial loss to the association. We count on our corporate community to support the association, and one of the ways to do that is to honor our efforts to secure a sufficiently large room block at a reduced rate at a first class hotel/conference venue.   

For these reasons, corporate member and nonmember attendees are prohibited from holding any meetings (briefings, seminars, etc.) within a 25-mile radius, targeting professional, continuing, and online leaders in higher education during the scheduled hours of UPCEA events unless otherwise negotiated and scheduled with and by UPCEA. Any such meeting occurring within 36 hours before or after the UPCEA conference must be coordinated with UPCEA and, space permitting, be held at the conference hotel.  This policy helps ensure that the association’s contracted obligations to the hotel for guest rooms and food and beverage minimums are met, which is essential for the financial health of the association and its members. If UPCEA cannot find space for the corporate member or nonmember attendee’s event at the contracted hotel, we will work to help find alternative space.  In no circumstances, however, is it permissible for a corporate member or nonmember attendee to contract a separate hotel block, either at the conference hotel or elsewhere. 

UPCEA reserves the right to prohibit corporate member and nonmember attendees  who violate this policy from exhibiting or participating at UPCEA events.

If you encounter any errors or need assistance with your registration, please contact us at 202-659-3130 or jromero@upcea.edu.