Updated March 9, 2020. Regarding the current Coronavirus (COVID-19) outbreak: The UPCEA 2020 New England Regional Package, scheduled to take place in Boston, Massachusetts March 17-18, has been cancelled due to conditions stemming from the Coronavirus (COVID-19) outbreak. Cancelling the event allows members of our community to focus on supporting their own campuses during this unprecedented period of disruption and uncertainty.
Many members of our community—UPCEA staff, the New England leadership team and conference planning committee, volunteer leaders, speakers, and attendees—have been working for more than a year on planning for the event in Boston. We know that so many of you were looking forward to attending this month’s event, and the opportunities to learn from peers, connect with friends and colleagues old and new, find solutions, and celebrate accomplishments.
But it is our collective responsibility as a community to focus on the facts, to follow the advice of the relevant authorities and scientists, and above all to act in the best interests of our members. With these guiding principles in mind, it has become increasingly clear in the past few days that cancelling the event was the right thing to do for our members.
Because rescheduling the New England Regional Package is not feasible due to the upcoming fall conference in Portsmouth, New Hampshire, we will be fully refunding the New England event portion of all New England Regional Package registrations. Please bear with us as we work through the details of this process. In the coming weeks you will receive detailed information via email and online about the upcoming October 2020 New England Region Conference in Portsmouth.
Attending the New England Regional Package involves many logistics, and it is important to give you as much time as possible to make changes to your travel arrangements. To that end, please:
We are deeply appreciative of your flexibility and support as our association works through this challenging—and unprecedented—period in our 105-year history. This is a defining moment for our field. We wish all of our members the best as you navigate these challenging times with grace, creativity, and leadership.
Sincerely,
Bob Hansen
CEO
UPCEA
Nelson Baker
Georgia Institute of Technology
UPCEA President 2019-2020
Registration & Fees
Your registration will not be complete until you have both completed the registration form and paid. To attend the UPCEA 2020 New England Regional Package and take advantage of the Early Registration Fee, you must fill out the online registration form and pay the registration fee by January 21, 2020. The Regular Registration Fee will apply beginning January 22, 2020 and ending February 18, 2020. To attend the UPCEA 2020 New England Regional Package and take advantage of the Regular Registration Fee, you must fill out the online registration form and pay the registration fee by February 18, 2020. The Late Registration Fee will apply beginning February 19, 2020. Payment for the full amount of the Late Registration Fee must be made by March 16, 2020. The On Site Registration Fee will apply as of the first day of the conference (March 17, 2020).
Conference Photo Policy
Registrants of the UPCEA 2020 New England Regional Package agree to allow UPCEA and its official photographer to photograph them in the context of the conference. Footage captured by the official photographer may be used in future print and electronic promotional and archival materials. For questions or concerns, please call 202.659.3130 or email info@upcea.edu.
Affiliated Events Policy
The association has gone to great lengths and expense to negotiate and contract for a reduced room rate at conference hotels. That rate is based upon the projected attendance at the meeting. If corporate member and nonmember attendees elect to stay at other hotels, it subjects the association to attrition penalties that can cause significant financial loss to the association. We count on our corporate community to support the association, and one of the ways to do that is to honor our efforts to secure a sufficiently large room block at a reduced rate at a first class hotel/conference venue.
For these reasons, corporate member and nonmember attendees are prohibited from holding any meetings (briefings, seminars, etc.) within a 25-mile radius, targeting professional, continuing, and online leaders in higher education during the scheduled hours of UPCEA events unless otherwise negotiated and scheduled with and by UPCEA. Any such meeting occurring within 36 hours before or after the UPCEA conference must be coordinated with UPCEA and, space permitting, be held at the conference hotel. This policy helps ensure that the association’s contracted obligations to the hotel for guest rooms and food and beverage minimums are met, which is essential for the financial health of the association and its members. If UPCEA cannot find space for the corporate member or nonmember attendee’s event at the contracted hotel, we will work to help find alternative space. In no circumstances, however, is it permissible for a corporate member or nonmember attendee to contract a separate hotel block, either at the conference hotel or elsewhere.
UPCEA reserves the right to prohibit corporate member and nonmember attendees who violate this policy from exhibiting or participating at UPCEA events.
If you encounter any errors or need assistance with your registration, please contact us at 202-659-3130 or jromero@upcea.edu.