UPCEA - Mid-Atlantic - Exhibiting at the Conference

Mid-Atlantic Regional Support Opportunities

Offered each fall, UPCEA’s regional conferences provide opportunities for top education professionals to meet with corporate and product representatives in a smaller, more intimate setting. Regional attendance is approximately 100-150 people, representing the nation’s top colleges and universities.

Registration Type	Price
Member	$1,300
Non-Member	$2,000

Each Tabletop Package Includes:

One (1) full conference registration (Additional registrations can be purchased at the Corporate Member or Institutional/Exhibiting Non-member attendee registration rate.)
Dedicated time with attendees with the Welcome reception and coffee breaks hosted in exhibit area
Logo placement on conference website, mobile app and signage.
Pre-event Exhibit Area email. Each Attendee will receive a welcome email highlighting exhibitors and their solutions
Pre- and post- attendee mailing address list (no emails)

Special Exhibit Discounts for Corporate Members
Participate in all 3 fall regional conferences and receive 10% off each tabletop

Audience
Download the Sponsor and Exhibitor Prospectus for a historical review of our attendee's job titles by event. UPCEA member institutions represent a variety of continuing and online education units — large and small, credit and noncredit programs, traditional and online courses and degrees, certificate programs and outreach efforts to build access for nontraditional students. UPCEA’s core audience includes:

Deans and directors of professional and continuing education
Senior online learning officers
Executive directors of global campuses or system-wide online units
Directors of marketing, enrollment management, and student services

For more information on exhibiting or sponsorship opportunities below, please contact:
Kimberly Zaski, 202-400-2569, email kzaski@upcea.edu or
Brandan Kaiser, 202-844-4242, email bkaiser@upcea.edu

Customized Sponsorship Options
UPCEA is open to customized options to help you reach your goal and build brand awareness. Opportunities can be bundled with tabletop(s) and across Regions
Options include, but are not limited to:

Newcomer’s Welcome and Orientation

1 opportunity per Region

Kick off the conference with the conference committee at the welcome meeting. Refreshments will be served; sponsor can provide collateral.

Conference Lunch or Breakfast General Session

2 opportunities per each Region

Sponsor can provide collateral on tables along with introduction.

Wireless Internet sponsor

1 opportunity at each Region

Branding on signage, table tents and welcome PowerPoint slides.

Attendee Collateral: Notepads, pens

1 opportunity per item at each Region

Have your brand in the hand of each attendee throughout the conference

Attendee Room drops

1 opportunity at each Region

Provide a refreshment, snack or goodie bag to each attendee staying in the UPCEA room block.

Cancellation of Booth Space:
All requests to cancel a booth space must be made in writing to Kimberly Zaski at kzaski@upcea.edu. If an exhibitor places a cancellation, the following shall apply:

A 40% refund will be granted where notice of cancellation is received by UPCEA 60 days prior to the first day of the event
No refund will be granted for cancellation requests received less than 60 days prior to the first day of the event. Once the booth is canceled, UPCEA reserves the right to resell the space.

Affiliated Events Policy
The association has gone to great lengths and expense to negotiate and contract for a reduced room rate at conference hotels. That rate is based upon the projected attendance at the meeting. If corporate member and nonmember attendees elect to stay at other hotels, it subjects the association to attrition penalties that can cause significant financial loss to the association. We count on our corporate community to support the association, and one of the ways to do that is to honor our efforts to secure a sufficiently large room block at a reduced rate at a first class hotel/conference venue.

For these reasons, corporate member and nonmember attendees are prohibited from holding any meetings (briefings, seminars, etc.) within a 25-mile radius, targeting professional, continuing, and online leaders in higher education during the scheduled hours of UPCEA events unless otherwise negotiated and scheduled with and by UPCEA. Any such meeting occurring within 36 hours before or after the UPCEA conference must be coordinated with UPCEA and, space permitting, be held at the conference hotel. This policy helps ensure that the association’s contracted obligations to the hotel for guest rooms and food and beverage minimums are met, which is essential for the financial health of the association and its members. If UPCEA cannot find space for the corporate member or nonmember attendee’s event at the contracted hotel, we will work to help find alternative space. In no circumstances, however, is it permissible for a corporate member or nonmember attendee to contract a separate hotel block, either at the conference hotel or elsewhere.

UPCEA reserves the right to prohibit corporate member and nonmember attendees who violate this policy from exhibiting or participating at UPCEA events.