Speaker FAQs
Congratulations on being selected to present at the UPCEA Marketing and Enrollment Management Seminar! We’re thrilled you’ll be joining us in West Palm Beach this November. As you prepare your presentation, you may have a few questions. Please review the frequently asked questions and corresponding answers below:
- Will there be someone on site to help me set up my presentation?
Yes, a member from the committee will be available to assist you and will check in with you prior to your presentation.
- How early should I arrive before my presentation?
Please arrive at least 15 minutes prior to your presentation to allow adequate time to set up your presentation, adjust the sound system, and settle in.
- How long should my presentation be?
Concurrent Sessions are 60 minutes long, and intensive workshops are 120 minutes long. We recommend you allow at 25% of this designated time for questions from the audience.
- Will I need to bring my own technology?
You do not need to bring your own laptop. You will need to bring your presentation on a USB drive and load it onto the PC already located in the room.
- What audio-visual equipment will be in the room?
Each room comes equipped with an LCD projector (1024 x 768 screen resolution), projection screen, laptop computer, audio direct box for computer audio connection, table microphones, wireless microphone, Q&A microphone, and a microphone mixer.
- Will internet be available?
Yes, Wi-Fi will be available throughout the conference.
- How is the room set up?
There will be a podium, head table for three, and crescent rounds throughout the room.
- Will you print my handouts, or should I bring them?
There will be printing facilities on-site, but if you have handouts we recommend you bring them with you to avoid any last-minute issues.
- Is a PowerPoint required?
PowerPoint slides are not required, though PowerPoint does help our attendees follow along with your presentation. For best results, we recommend PowerPoint or a PDF. You can download the UPCEA PowerPoint template (located on the main “for speakers” page).
- Is there a dress code for speakers?
There is not an official dress code for speakers, though the conference itself is business casual.
- How will I know in which room I will be presenting?
We will send you location and time details prior to the conference. Additionally, your room number and times will be printed in the conference guide for easy reference.
- To which audience—and at which level—should my presentation be geared?
The attendees have a range of experience, though all are connected to marketing or enrollment management in some way. You may consider polling your audience on their experience level before you begin, and then adjust your presentation as you go.
- How do I distribute the PowerPoint slides to my audience?
As a service to our members, we will provide copies of your presentation to attendees. Please upload your presentation (via a link that will be provided before you present) no later than one-day prior to your presentation time.
- Will I receive any feedback on my presentation from attendees?
Yes, evaluations are submitted by attendees and feedback will be provided to you after the event.
- Is there a conference hashtag?
The conference hashtag is #silverMEMS. Please feel free to use this on Twitter, Instagram, etc. to promote your session and talk about it afterward.
- Is there a discount available for speakers?
There is not a discount on registration fees for speakers. We do encourage speakers to complete early registration (by September 17) to save on registration fees.
- I need to cancel my presentation, who do I contact?
Please contact Jason Smith (jason_smith@harvard.edu) as soon as possible if you need to cancel your presentation.
- I still have questions, who should I contact?
If you have additional questions about presenting, please contact your designated point-of-contact (the name and contact information was shared with you in your “welcome” email). If you do not know who your point-of-contact is please contact Jason Smith (jason_smith@harvard.edu).
